2025 Annual Meeting of the HOD: Jan. 8 Speakers' Update

A-25 group registration for candidate interviews

Per AMA Policy G-610.090, delegations and caucuses may choose to conduct virtual or in-person interviews for the 2025 AMA HOD elections. Delegations/caucuses who wish to interview A-25 candidates for AMA office must complete this form to be added to the list of interviewing groups that will be provided to the candidates for scheduling. Groups are reminded that candidates may not accept interview invitations from any group that is not found on this list. 

The HOD office will collate the list of groups wishing to interview for each position and send it to the corresponding candidates to schedule directly with the contact person designated by each interviewing group. This centralized official list provides transparency to all candidates seeking interviews, while allowing groups to decide if, when, how and for which contests they wish to interview.

Important points:

• Groups and candidates may begin scheduling interviews after active campaigning begins which will be announced by the speaker.
• Candidates may not seek or accept an invitation to interview with a group that is not included on the official list.
• There are separate deadlines for groups to submit their contact information for virtual and for in-person interviews.
• Groups may do virtual or in-person interviews for each contest but may not do both.
• Some groups may reach out to candidates to inform them of their interview plans, but it is the responsibility of the candidates to contact the groups’ designated person to arrange an interview.
• If a group offers an interview to a candidate they must offer a similar interview to all candidates seeking the same position.
• Any candidate may decline any interview.
• The HOD office will not schedule interviews.
• Recording interviews is allowed but only with the knowledge and consent of all participating individuals.
• Recorded interviews may be disseminated to the interviewing group members when all are not present for the interview but should only be shared with members of the interviewing group. These recordings may not be used for any other purpose.
• Candidates may only record an interview with prior notice to the interviewing group and the recordings may only be shared with members of the candidate’s campaign team.

A-25 virtual interview window

Virtual interviews are subject to these constraints:

• Interviews may be conducted only during a 9-14 day window designated by the speaker beginning at least two weeks but not more than six weeks prior to the scheduled opening session of the House of Delegates meeting at which elections will take place. For this meeting your speaker has selected Saturday, April 26 – Sunday, May 4, 2025, for the virtual interview window.
• Interviews conducted on weeknights must be scheduled between 5 p.m. and 10 p.m. or on weekends between 8 a.m. and 10 p.m. based on the candidate’s local time, unless another mutually acceptable time outside these hours is arranged.
• Caucuses and delegations scheduling interviews for candidates within these parameters must offer alternatives to those candidates who have conflicts with the scheduled time.

A-25 in-person interview window

In-person interviews may be conducted between Friday, June 6 and Monday, June 9, 2025, except during House sessions, including reference committee hearings.

A-25 official candidate notification

Review the official candidate notification (PDF) for the 2025 AMA elections, listing members who have announced their intention to seek election at the 2025 Annual Meeting of the House of Delegates (A-25) as of Jan. 7, 2025. Candidates’ announcements can also be found on the AMA elections webpage. 

A-26 endorsement window reminder

The A-26 election cycle endorsement window is currently open through 5 p.m. Central on Friday, June 6, 2025. Note that A-26 candidates must be informed of receipt of an endorsement by this deadline. The official A-26 group endorsement list is posted on the AMA HOD candidate endorsement information page.  Candidates may not be endorsed by a group that is not on this posted list, with the exception of groups eligible to sponsor a specific candidate.

A-27 group endorsement information

The HOD office is now accepting A-27 group endorsement forms for the A-27 election cycle (elections taking place at the June 2027 Annual Meeting). The deadline for submitting this form is 5 p.m. Central on Oct. 6, 2025. Groups that are not eligible to sponsor a candidate must submit this form to be included on the official A-27 group endorsement list to offer an endorsement to candidates intending to seek election at A-27. All groups wishing to offer endorsements must complete this form for each election cycle as information is not retained from year to year.

The A-27 election cycle endorsement window opens on Friday, Nov. 14, 2025, at 6 a.m. Eastern time and closes on Friday, June 5, 2026, at 5 p.m. Central (just prior to the opening of A-26) with the exception of endorsements offered by the RFS to resident/fellow candidates. 

We are currently accepting applications to serve on reference committees (other than F), Rules & Credentials Committee and as assistant tellers for the 2025 Annual Meeting. Please complete the A-25 HOD Committee Volunteer Form and indicate all positions for which you would be interested in serving. You must complete this form to be considered for service at A-25 as previous forms are not retained. The deadline to submit the volunteer form is Wednesday, March 26, 2025, at noon Central. 

All reference committees will meet virtually between May 24 and 29, 2025 for their preliminary executive session and report reviews. The Preliminary Reference Committee Reports must be completed in time to be posted on May 30, 2025. Volunteers are asked to be available during this window for these meetings.

Reminder that an online forum remains open on which you can provide comments for consideration by your speakers. The forum can be accessed through the HOD speakers' page.

Directions for submitting information to determine eligibility for the HOD Emergency Assistance Program approved at I-24 will be released with the HOD Apportionment Memo on or around Jan. 31, 2025. Delegations are encouraged to watch for this release and to submit applications in a timely fashion once the application is available.

(all times are Central and subject to change)

Friday, June 6, 2025

• All-day section programming
• 6 p.m.—HOD opening session

Saturday, June 7, 2025

• Morning open for caucus meetings
• 12:30 p.m.—HOD second opening
• 15 minutes after second opening—reference committee hearings

Sunday, June 8, 2025

• 8 a.m.—reference committee hearings
• 1 p.m.— educational sessions/open forums
• 5 p.m.—AMA-sponsored candidate reception

Monday, June 9, 2025

• 10 a.m.—HOD business session 

Tuesday, June 10, 2025

• 8 a.m.—election session
• 9 a.m.—HOD business session
• 5 p.m.—inauguration 

Wednesday, June 11, 2025

• 8 a.m.-noon—HOD business session

2025

March 26: HOD volunteer form submission deadline (noon Central)
April 2: Deadline to submit A-25 virtual interview group information
April 22: 45-day on-time resolution submission deadline (noon Central)
April 26–May 4: A-25 virtual interview window
May 1: HOD Handbook posted (8 a.m. Central) 
May 1: Online reference committees open for comments (5 p.m. Central) 
May 15: Deadline to submit A-25 in-person interview group information
May 22: Online reference committees close for comments (5 p.m. Central) 
May 30: Preliminary reference committee reports posted to AMA website (5 p.m. Central) 
June 6: A-26 election endorsement window closes (5 p.m. Central) 
June 6–9: A-25 in-person interview window
Oct. 6: Deadline to submit A-27 group endorsement form (5 p.m. Central)
Nov. 14: A-27 election endorsement window opens (6 a.m. Eastern)

2026

June 5: A-27 election endorsement window closes (5 p.m. Central)

Room block closes Jan. 13

The AMA National Advocacy Conference is only a month away―Feb. 10-12, 2025, at the Grand Hyatt in Washington, D.C. The room block closes on Jan. 13, so make sure to book your hotel room and register now. If you are having trouble securing a hotel room using the Hyatt link, please contact Tina Mosley at [email protected] for assistance with booking your room. 

Special event on Capitol Hill 

This year, opportunities to meet with your members of Congress will also feature a special event hosted by AMA on Capitol Hill to bring even more attention to the Medicare physician payment crisis. Join fellow physicians during the afternoon of Feb. 11 at the historic U.S. House Cannon Caucus Room and hear directly from lawmakers working toward Medicare payment solutions. There is power in numbers―we need you at this year’s National Advocacy Conference more than ever.

Featured speakers 

• Michael J. Sorrell, Ed.D., visionary leader, institutional change agent, and president of Paul Quinn College
• Anna Palmer, co-founder and CEO of Punchbowl News, former co-author of POLITICO Playbook
• Jake Sherman, co-founder of Punchbowl News, former co-author of POLITICO Playbook 

View the preliminary agenda for more information. We are once again working with Soapbox to book Hill visits for all attendees (until 5 p.m. on Wednesday, Feb. 12), so please plan your travel accordingly. 

Please contact [email protected] with any questions. 

The AMA Council on Medical Education is currently soliciting candidates for AMA nomination opportunities for these Accreditation Council for Graduate Medical Education (ACGME) review committees:  

• Internal Medicine
• Medical Genetics and Genomics
• Nuclear Medicine
• Pathology
• Pediatrics
• Preventive Medicine
• Psychiatry
• Radiology

The deadline for applications for these opportunities has been extended to Monday, Jan. 13, 2025. Position descriptions and applications for each opportunity can be found on the medical education leadership opportunities page. Should anyone have questions or if they need a day or two more to submit their application materials, please contact Mary Grandau, program administrator, AMA Council on Medical Education, at [email protected].

The AMA 2025 budget information is now available to members of the House of Delegates upon request through Jan. 22, 2025. If you would like a copy of this year’s budget, please send your request to [email protected]. Please note that the document is available only to members of the House and should be treated as confidential.

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Responses should be directed to [email protected]

For additional speakers' updates visit the updates overview page.

Visit the 2025 Annual Meeting page for registration and additional information for the HOD meeting.