AMA House of Delegates process for submitting a resolution

The Office of the House of Delegates is now accepting resolution submissions for the 2024 Interim Meeting of the AMA House of Delegates.

As a result of HOD action at the 2024 Annual Meeting and changes to AMA bylaw 2.11.3, please take note of important deadline and information concerning submission of HOD resolutions:

On-time deadline: Sept. 24, 2024, 5 p.m. Central

• All appropriately formatted resolutions received by this deadline will be considered on-time and posted to the Online Reference Committees for review and comment.

AMA section exception

• The AMA section exception is for resolutions adopted at section business meetings held after the Sept. 24 deadline and prior to the AMA HOD opening session* on Friday, Nov. 8, 2024.
• Resolutions will be distributed in the Meeting Tote posted on Saturday morning prior to the second session of the HOD.
• These resolutions will not be included in the Online Reference Committees but will be reviewed at the in-person reference committee hearings.

* Note that there is a conflict in the newly adopted bylaws at A-24 between the definitions of the section exception and emergency resolutions. Your speakers have asked the Council on Constitution and Bylaws to review this conflict. For I-24, we ask that all section resolutions be turned in as soon as they are ratified by the section and no later than prior to the start of the HOD Opening Session so that they can be reviewed by the Resolution Committee in a timely fashion.

Pursuant to AMA bylaw 2.12.1.1, all on-time resolutions submitted for the Interim Meeting, including excepted resolutions from the sections, will be reviewed by the Resolution Committee to ensure resolutions meet one of the three criteria for interim meetings: advocacy, ethics, or urgency.

Resolution documents & guidelines

A resolution template, sample, and instructions are provided for resolution submissions.

Submit the completed resolution to [email protected]. The HOD office will send a confirmation email upon receipt of the submission.

• Resolution template (DOCX)
• Resolution template instructions (PDF)
• Resolution sample (PDF)

Important reminders for submitting a resolution:

• The HOD office will not format or edit resolution submissions
• Resolutions that do not adhere to the template will be returned to the sponsor for editing
• Submit resolutions as soon as possible to allow time for review of proper formatting prior to the deadline
• No resolution edits/corrections will be accepted after the submission deadline

Per AMA bylaw 2.11.3.1, “To be considered as regular business, each resolution must be introduced by a delegate or organization represented in the House of Delegates.” If a resolution is submitted by anyone other than a delegate or organization represented in the HOD, it will not be accepted by the HOD office.

• HOD Reference Manual (PDF): Resolutions and other HOD procedures, policies and practices
• Archive of the House of Delegates: Status on implementation of resolutions and report recommendations from past meetings
• Speakers' Page: List of pending and forthcoming reports

Contact Donna Fasone, manager, HOD office, with any questions: [email protected].